How Do You Show Categories In Outlook?

Can others see my Outlook categories?

Categories in Shared Folders Only category names are visible on items when you share folders on Exchange server; colors are per user.

Other users will see your categories in a white color (unless it’s already in their color category list).

Click the New button..

How do I sort by categories in Outlook?

Sort tasks by categories in OutlookPlease get into the Tasks folder which you want to sort tasks by categories inside.In Outlook 2010 and 2013, go to the View tab, and then click Categories in the Arrangement group. See screenshot: … Then you will see all tasks in the selected folder are sorted by categories.

How do I display color categories in Outlook?

Assigning Color Category Or you can perform it by opening the email message and then navigating Tags>Categorize. From the drop-down, choose the desired category and assign it. If you want to view all the categories, click on All Categories option. Choose the desired color and assign it.

How do I clean up categories in Outlook?

In Mail, on the Home tab, in the Tags group, click Categorize. Click All Categories. Select the color category, and then click Delete.

Can you rename categories in Outlook?

Click All Categories. In the Name list, click the name of a color category, and then click Rename. In the Name list, type the new name for the color category. … The first time that you assign an existing color category to an item, you are prompted to rename the color category.

How many categories can you have in Outlook?

with 6 categoriesAs a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.

Why can I not rename categories in Outlook?

Rename categories in a shared folder Even if you have Owner permissions to the Calendar folder of the user who is sharing folders, the Rename button is always disabled in the Color Categories dialog box for someone other than the mailbox owner.

What is the purpose of Outlook?

Microsoft Outlook is an application that is used mainly to send and receive emails. It can also be used to manage various types of personal data including calendar appointments and similar entries, tasks, contacts, and notes.

How do I sort by categories in Outlook 365?

Right-click the email message or selected messages, and then select Categorize from the list. Then, do the following: To apply a category: Select the category you want to use.

Why are categories not showing in Outlook?

To make this change, switch to the View tab, select View Settings then Format Columns. Select the field right before Categories and choose one of the text options (Yes/No, True/False, or On/Off).

How do I fix categories in Outlook?

To edit the list of color categories:Go to the Home tab and, in the Tags group, select Categorize.Select All Categories.Select the category you want to change then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter. … Select OK when you’re finished.

How do you effectively use categories in Outlook?

Organize Messages with Categories in OutlookOpen the message in the Reading Pane or in a separate window. … Go to the Home tab, in the Tags group and select Categorize. … Choose the category you want to use. … The first time you assign a category to a message, the Rename Category dialog box opens. … Select Yes.

What does categories mean in Outlook?

Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them. You can also assign more than one color category to items.

How do I automatically categorize emails in Outlook?

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you’re about to create.Choose “Create Rule” to bring up the Create Rule dialog box.Skip the simple options and go straight to “Advanced Options” using the button in the corner.More items…