Quick Answer: How Do You Share Categories In Outlook?

How do I fix categories in Outlook?

Edit Categories in OutlookGo to the Home tab and, in the Tags group, select Categorize.Select All Categories.Select the category you want to change then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter.

Select OK when you’re finished..

How do I show all categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

What are categories in Outlook?

Categories apply color to items in your Mail, Calendar, People, Tasks, and Notes. In other words, you use categories to label your messages and related items, so that you can organize and track them quickly. Categories appear in the Outlook Web App as colored boxes in the Message List and the Reading Pane.

Can you create sub categories in Outlook?

You can supplement Microsoft Outlook’s built-in Categories field with your own Subcategory field, or use a category naming convention to allow you to better organize and group “subcategories” together.

Why can’t I use categories in Outlook?

The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.

Where are Outlook categories stored?

If you use Exchange server, including Office 365 email or Outlook.com, your categories are stored in your mailbox. In Outlook 2003 (and older) the master category list is stored in the Windows Registry. Each user has a different category list.

How do I get the categories back in Outlook?

Restore CategoriesOpen your Notes folder (keyboard shortcut: Ctrl+5).Drag & drop the Categories. … If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.Switch back to the Mail Navigation (keyboard shortcut: CTRL+1).More items…•

How many categories can you have in Outlook?

with 6 categoriesAs a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.

How do I add categories in Outlook?

Create a categorySelect an email message or calendar event and right-click.From the Categorize menu, select New category.Type a name for your category, and then, if you want, choose a color by clicking the category icon.Press Enter. The category is created and applied to the items you’ve selected.

How do I add color categories in Outlook?

Adding more color categoriesGo to Home > Categorize (in the Tags group) on the Ribbon.From the drop-down list, choose All Categories.In the window that appears, click New.Enter a Name and choose a Color.Click OK.

How do I sort by categories in Outlook 365?

Right-click the email message or selected messages, and then select Categorize from the list.

How do I access Master Category list in Outlook?

Click the Home tab, choose Categorize from the Tags group, and then choose All Categories. Or right-click an item and choose All Categories. In Outlook 2007, click Categorize on the Toolbar and then choose All Categories. In Outlook 2003, choose Categories from the Edit menu and then choose Master Category List.

What is upgrade to color categories?

Select “Upgrade to Color Categories…” This will get Outlook to scan your entire mailbox for any item that contains categories, which are not found in the Master Category list, and it will add them. A window asking if you want to upgrade to Color Categories will pop up.